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Hoffman & Hoffman Inc

Assistant Project Manager

Hoffman & Hoffman Inc Birmingham, Alabama, United States

Construction · 51-200 employees

Oct 07
project-manager Mid (2-5 yrs) Full-time United States
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About the role

The Assistant Project Manager supports project oversight by managing documentation, compliance, and schedules while coordinating with technical teams and subcontractors. They are responsible for conducting site visits, facilitating material logistics, and reporting on project progress to management.

What they look for

Project Management Gantt Charts Microsoft Office Suite Documentation Management Compliance Procurement Logistics HVAC Mechanical Systems Change Orders Data Analysis Python Smartsheets Commissioning Contract Negotiation Labor Scheduling

Requirements

Candidates should have 1-5 years of experience in project management, preferably within HVAC or mechanical systems. Proficiency in Microsoft Office, Gantt chart creation, and an understanding of project management principles are required.

Full description

Job Overview:

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

  • Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
  • Conduct regular visits to remote sites.
  • Monitor subcontractor and mechanical installation progress, providing reports to management.
  • Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
  • Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
  • Attend and record minutes of project meetings, delivering updates to the management team.
  • Track project schedules and ensure project milestones and personnel needs are met.
  • Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
  • Analyze data, trends, and reports for continuous project improvement.

Qualifications:

  • 1-5 years of experience in project management, preferably in HVAC or mechanical systems
  • Understanding of PM 101 principles.
  • Proficient in Microsoft Office Suite
  • Able to read project schedules and create custom Gantt charts.
  • Familiarity with project management and bidding processes.
  • Ability to interpret Bills of Materials (BOMs) and control drawings.
  • Experience with material procurement, logistics management, and project scheduling.
  • Understanding of contract negotiation and administration.
  • Competency in identifying project critical paths and labor scheduling.
  • Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

  • Experience with Smartsheets.
  • Strong data analysis skills especially Python.
  • Understanding of commissioning processes and HVAC installation procedures.
  • Understanding of contract negotiation and administration.
  • Knowledge of project "L" levels and best practices in materials management.

 

EEO Employer/Vets/Disabled

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